HILLS LITTLE ATHLETICS CENTRE INCORPORATED
- TITLE
The name of the Association is “Hills Little Athletics Centre Incorporated”, hereinafter referred to as the “Club”.
- INTERPRETATION
(a) In this Constitution a reference to the ‘singular’ includes whenever appropriate in the context the ‘plural’, and references to the ‘masculine’ gender includes the ‘feminie’ gender.
(b) In this Constitution a reference to the ‘financial year’ for the Club shall be a reference to the period from 1st March of one year to the end of February of the next year.
- OBJECTS
The objects of the Club shall be:
(a) To promote, develop and govern little athletics in the Hills.
(b) To represent the little athletics in all dealings with the South Australian Little Athletics Association.
(c) To provide facilities for all members of the Hill’s community under the age of sixteen wishing to compete in Little Athletics.
(d) To arrange, organise, control or delegate permission to others to arrange, organise or control athletics meetings, competitions, social events or other functions and events for the benefit of the Club.
(e) To establish, maintain, control and administer funds for the benefit of the Club.
- MEMBERSHIP
(a) The parents of children who have paid a registration fee shall be members during the period for which that registration is effective.
- PROCEEDINGS OF THE CLUB
(a) The Club shall meet annually on a date to be decided by the Committee, which meeting shall be called the Annual General Meeting.
(b) The Annual General Meeting may be held at two or more venues simultaneously using any technology that gives the members as a whole a reasonable opportunity to participate. Twenty-one (21) days written or oral notice of the date of the meeting shall be given, along with clear explanations of how to use the technology to observe, vote, make comments and ask questions.
(c) At any Annual Meeting a quorum shall consist of not less than fifteen (15) members, which includes those members attending virtually or by other technological means.
(d) The Chairperson at an Annual General Meeting shall be the Chairperson of the Committee of Management for the time being. In the absence of the Chairperson of the Committee of Management, the members present shall elect a Chairperson for that meeting.
(e) All members present at any meeting shall be entitled to one vote only on any motion, put before the meeting. Motions shall be passed on a simple majority. In the event of a deadlock in the voting on any motion, the Chairperson shall have a casting vote.
(f) The Club shall cause proper minutes to be kept of all business, resolutions and proceedings. Such minutes shall be duly signed by the Chairperson at the succeeding meeting after confirmation.
(g) The business to be conducted at the Annual General Meeting shall be:
(i) To deal with the minutes of the previous Annual General Meeting.
(ii) To receive the Treasurer’s Statement of Accounts for the past financial year.
(iii) To elect members of the Committee.
(iv) To deal with any general business introduced by any member.
(h) Any reference to ‘members present’ in this clause 5, includes those members attending virtually or by other technological means.
- COMMITTEE
The Club shall appoint a Committee of Management in this Constitution referred to as “the Committee” which shall be responsible for the proper administration of the affairs of the Club.
(a) The Committee shall be responsible for the smooth operation of all the Club’s activities.
(b) The Committee shall consist of the Chairperson, the Secretary, the Treasurer and three other members.
(c) The Committee meetings may be held at two or more venues simultaneously using any technology that gives the members as a whole a reasonable opportunity to participate.
(d) Committee meetings shall be held at least once per month during the athletics seasons and as often during the non-athletics season as is deemed necessary by the Chairperson.
(e) For the purposes of this clause 5, “the athletics season” shall be the period 1st October to 30th March in each calendar year.
(f) At any meeting of the Committee a quorum shall consist of at least three (3) members, which includes those members attending virtually or by other technological means.
(g) In the event of a deadlock the Chairperson shall have a casting vote.
(h) The Committee may establish a sub-committee to carry out the administrative and operational management of the Club subject to any directions of the Committee.
(i) The Chairperson shall be the Public Officer of the Club.
- FINANCE
(a) All monies received by any person on account of the Club shall be paid to the Treasurer who shall pay the same into the Club’s Banking Account within three (3) days after receipt of such money.
(b) Signatories on cheques shall be any two (2) of the Chairman, Treasurer or Secretary.
(c) The Treasurer shall be responsible for payment of accounts after approval by the Committee. At each meeting of the Committee the Treasurer shall advise the Committee of the financial position of the Club.
(d) The Treasurer shall keep proper accounting records showing all receipts and disbursements, and assets and liabilities and shall, at the end of the financial year, prepare a statement of revenue and expenditure in respect of that year, together with a Balance Sheet as at that date. The Annual Financial Statements of the preceeding year shall be presented at the Annual General Meeting of the Club.
- ALTERATIONS TO CONSTITUTION BY-LAWS AND RULES
An alteration to this Constitution may be made by a special resolution of the Club passed at a duly convened meeting of the members of the Club (including at the Annual General Meeting) provided that:
(a) at least 21 days written notice specifying the intention to propose the resolution as a special resolution has been given to all members of the Club; and
(b) it is passed at a meeting referred to in this paragraph by a majority of not less than three-quarters of such members of the Club as, being entitled to do so, vote in person or attending virtually or by other technological means at that meeting.